PrintRelease (Konica MFPs)

Written by Bryan Drozd

Last published at: February 24th, 2022

Overview

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Notice

As of January 2022 we are replacing all of the Canon MFP devices with similarly outfitted Konica devices.

This page features notes on usage and features of Konica Minolta copiers. 

  • Usage
    • Login via Username/Password or RFID Card (requires initial registration of card)
  • Features
    • Printing, Scanning
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Info

Typically there are two (2) Konica MFPs (Multi-Function Printers) located in every building.  Common locations are work rooms, offices, teacher lounges.

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PrintRelease

PrintRelease is central queue that allows for submitting a job and then releasing (printing) the job at any Konica MFP via authenticated login (username\password or RFID card swipe).

PrintRelease is auto installed on all Windows systems and Staff MacBooks.

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Register a Card (RFID)

Main PaperCut Menu: This is the main menu you will see when you at the copier. You can badge in holding your badge on the (Bulls Eye) decal steady on the front of the copier until your hear a beep.

When you badge in for the first time (or receive a new badge card) you may see this message. 

Associate your card at the machine by choosing yes and enter in your computer username and login then choose (set).


Username is your username with no email address information. For example, nstrauss and NOT 123456@shakopee.k12.mn.us.

Once complete you can badge in again and you will have access to the copier and PaperCut functions.

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Release Print Job

Once you badge into the PaperCut software you will either be directed to release your print jobs that you sent, or you may see this screen. This screen allows you to release your print jobs, make copies, scan or fax from the device. Choose your best option.


If you send a print job to any of the Shakopee copiers on campus you can badge into any of them and release your jobs. Select one or all to release, then choose print at the bottom of the screen to release.



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Copying

Once you badge into the PaperCut software you will either be directed to release your print jobs that you sent, or you may see this screen. This screen allows you to release your print jobs, make copies, scan or fax from the device. For copying, choose Device Functions.



Main copy menu where you can choose color, number of copies, 1-2 sided or any finishing options.


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Faxing

For faxing, start with the Scan option.

Choose the appropriate Send Fax option.
    Numbers to send as are limited based on your account.


Enter destination fax number (Do not include leading 9)

System will send email to your shakopee.k12.mn.us on fax status.

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Scanning

Scan to Email

Scan documents as a PDF to your shakopee.k12.mn.us mailbox.

Start with the Scan option.


Choose the Scan to My Email option.

You will see this menu before you send your scan to the destination of your choice, you can change scan settings in this menu or just choose start.  Editing settings is particularly important if you are scanning double-sided, as it will default to single-sided scanning unless you tell it otherwise.


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Scan to Google Drive (Setup)

The first time you attempt to scan to Google Drive, you should receive an email similar to the one shown here; click the link to Login to Google Drive:

In the next screen, you may have to choose account to use:

Click Allow to authorize scans to be saved to your Google Drive.

Next screen should confirm that the setup is complete.


You should also receive a follow-up email with instructions to access the scanned document.

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Default Print Settings

How to adjust default setting can vary within the software\application\platform being printed from.

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Info

Macbooks we have tried to use local printer options for applications to that allow. 

Examples: Office Suite (Outlook \ Word \ etc) \ Google Chrome



Macbook

Following decision tree assists with modifying common default printer settings. Additional info can be found on Apple's website: Set printing options for...
Decision Tree
Select desired print option (use back arrow to return if desire both)
  • Single Sided
  • Color
  • Add Button
From print panel select 'Layout / Finish' under Options pop-up menu. 

Select 1 sided from Print Type pop-up options


From print panel select 'Quality' under Options pop-up menu. 

Select Auto Color / Full Color from Select Color pop-up options


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