Outlook District Distribution Groups

Written by Christopher Lee

Last published at: September 16th, 2022

Groups are at the code of how district staff/students communicate/secure content, at last count there are over 2000 groups providing email \ file security (local and Google Drive) \ App assignment \ digital resource access \ and more.  Since there is such importance on group membership and the number of groups being able to logically add\remove members is essential.  

Common Groups

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Info

  • Most groups are limited to receive email sent from our domain (shakopee.k12.mn.us)
  • Group names should be indicative of group membership. 
    • In other words, anyone selecting a particular email group should be able to make a reasonable and accurate inference about the recipients of a message.
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Note

Unless noted otherwise group membership only includes active employees.


Common Building Groups

District Wide Groups

Building

  • Anyone with a work assignment at that site (Skyward data)
  • Anyone who's department has notified Technology of dynamic work assignment at that site
  • Includes staff on LOA \ Furlough
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Saber Online

Saber Online Elementary & High Staff will also be assigned to respective supporting site


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Certified

  • Following Roles with a work assignment at that site:
    • Administrators
      • Principal
      • Asst. Principal
      • Dean
    • Licensed Staff
      • Social Worker 
      • Speech-Language Path
      • Occupational Therapist
      • Physical Therapist
      • Nurse
      • Counselor
  • Teachers with a work assignment at that site
  • By request District Administrators maybe added
  • Includes staff on LOA \ Furlough
Delete

Saber Online

Saber Online Elementary & High Staff will also be assigned to respective supporting site


Delete

NonCertified

  • Any position not covered in Certified above with a work assignment at that site:
    • Consisting of but not limited to:
      • Food Service
      • Secretaries
      • Paraprofessionals
      • Custodians
      • Health Assistants
      • Cultural Liaison
      • Interpreter
  • By request District Administrators maybe added
  • Includes staff on LOA \ Furlough
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ParaProfessionals

  • ParaProfessionals at that site
  • Includes staff on LOA \ Furlough
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Administrators

  • Principal, Assistant Principal, and Dean of Students at that site
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Office

  • Principal, Assistant Principal, Dean of Student, and Secretaries at that site
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Certified-Office

  • Members of Office and Certified
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DW_AllStaff

  • All Staff
  • Allowed senders is restricted to prevent flooding of inbox with replies
    • Coordinate with Communications if need to send out District Wide communication
    • Limited to District Administration (Directors, Department Managers, etc)
  • Includes staff on LOA \ Furlough
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Certified

  • Following Roles:
    • Administrators
      • Principal
      • Asst. Principal
      • Dean
    • Licensed Staff
      • Social Worker 
      • Speech-Language Path
      • Occupational Therapist
      • Physical Therapist
      • Nurse
      • Counselor
  • By request District Administrators maybe added
  • Includes staff on LOA \ Furlough
Delete

NonCertified

  • Any position not covered in Certified above:
    • Consisting of but not limited to:
      • Food Service
      • Secretaries
      • Paraprofessionals
      • Custodians
      • Health Assistants
      • Cultural Liaison
      • Interpreter
  • By request District Administrators maybe added
  • Includes staff on LOA \ Furlough
Delete

ParaProfessionals

  • ParaProfessionals
  • Includes staff on LOA \ Furlough
Delete

Administrators

  • Principal, Assistant Principal, and Dean of Students
Delete

Office

  • Principal, Assistant Principal, Dean of Student, and Secretaries
Delete




Delete

Department / Building Managed Groups


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Info

Following list is accurate as of   .  Membership changes to following groups should be directed to respective party. 

Reference Outlook Contact Groups/Distribution Lists on how to request or manage a group.

Pearson

Name Managed By Notes
PR_SpEd_Supervisor Special Services Secretary
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Eagle Creek

Name Managed By Notes
EC_SpEd_Supervisor Special Services Secretary
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Jackson

Name Managed By Notes
JC_SpEd_Supervisor Special Services Secretary
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Red Oak

Name Managed By Notes
RO_SpEd_Supervisor Special Services Secretary
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Sun Path

Name Managed By Notes
SP_SpEd_Supervisor Special Services Secretary
Delete

Sweeney

Name Managed By Notes
SW_SpEd_Supervisor Special Services Secretary
Delete

East

Name Managed By Notes
East_SpEd_Supervisor Special Services Secretary
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West

Name Managed By Notes
West_SpEd_Supervisor Special Services Secretary
West_MAP West Office
West_MCA West Office
West_NAEP West Office
West_Adventure West Office
West_Triumph West Office
West_Valor West Office
West_Endeavor West Office
West_Drive West Office
West_Tenacity West Office
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High

Name Managed By Notes
HS_SpEd_Supervisor Special Services Secretary
SHSArtsComm Communications
SHSBusiness Communications
SHSEngineering Communications
SHSFreshman Communications
SHSHealthScience Communications
SHSHumanServices Communications
SHSSciTech Communications
HS_SPED_Teachers High School Office
HS_Student_Support High School Office
HS_1st_Block_Prep High School Office
HS_1st_Floor_Hub High School Office
HS_2nd_Block_Prep High School Office
HS_2nd_Floor_Hub High School Office
HS_3rd_Block_Prep High School Office
HS_4th_Block_Prep High School Office
HS_Academy_Lead_Arts High School Office
HS_Academy_Lead_Business High School Office
HS_Academy_Lead_Engineering High School Office
HS_Academy_Lead_Freshman High School Office
HS_Academy_Lead_Health High School Office
HS_Academy_Lead_Human High School Office
HS_Academy_Lead_Science High School Office
HS_ARC High School Office
HS_Arts_Communication High School Office
HS_Business_Entrepreneurship High School Office
HS_Certified High School Office
HS_Culinary_Arts High School Office
HS_Department_Chairs High School Office
HS_Discipline High School Office
HS_Engineering_Manufacturing High School Office
HS_Freshman_Academy High School Office
HS_Freshman_Alpha High School Office
HS_Freshman_Omega High School Office
HS_Globals High School Office
HS_Health_Science High School Office
HS_Human_Services High School Office
HS_Office_Assistants High School Office
HS_Re-Focus_Room High School Office
HS_Resource_Room High School Office
HS_Sabers_Video_Production High School Office
HS_Science_Technology High School Office
HS_SPED_Certified_IHD High School Office
HS_SPED_Certified_Online High School Office
HS_SPED_Paras_IHD High School Office
HS_SPED_Paras_Online High School Office
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Tokata

Name Managed By Notes
TLC_SpEd_Supervisor Special Services Secretary
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District Office

Name Managed By Notes



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District Wide

Name Managed By Notes
HealthSafety Buildings and Grounds
Delete
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FAQ

  • Why is it so difficult to get added/removed from common group?
    • Common group membership logic was agreed upon by district and building leadership to remove confusion of who is on these groups.
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