Outlook District Distribution Groups

Written by Christopher Lee

Last published at: September 16th, 2022

Groups are at the code of how district staff/students communicate/secure content, at last count there are over 2000 groups providing email \ file security (local and Google Drive) \ App assignment \ digital resource access \ and more. Since there is such importance on group membership and the number of groups being able to logically add\remove members is essential.

Common Groups

Info

Most groups are limited to receive email sent from our domain (shakopee.k12.mn.us)
Group names should be indicative of group membership.
- In other words, anyone selecting a particular email group should be able to make a reasonable and accurate inference about the recipients of a message.
  - Ex: Principal is only principal and not principal and executive secretary.
    - This example would be good use of delegating mailbox permissions: Mailbox Delegation - shakopee.k12.mn.us

Note

Unless noted otherwise group membership only includes active employees.

Common Building Groups

District Wide Groups

Building

Anyone with a work assignment at that site (Skyward data)
Anyone who's department has notified Technology of dynamic work assignment at that site
Includes staff on LOA \ Furlough

Saber Online

Saber Online Elementary & High Staff will also be assigned to respective supporting site

Certified

Following Roles with a work assignment at that site:
- Administrators
  - Principal
  - Asst. Principal
  - Dean
- Licensed Staff
  - Social Worker
  - Speech-Language Path
  - Occupational Therapist
  - Physical Therapist
  - Nurse
  - Counselor

Teachers with a work assignment at that site
By request District Administrators maybe added
Includes staff on LOA \ Furlough

Saber Online

Saber Online Elementary & High Staff will also be assigned to respective supporting site

NonCertified

Any position not covered in Certified above with a work assignment at that site:
- Consisting of but not limited to:
  - Food Service
  - Secretaries
  - Paraprofessionals
  - Custodians
  - Health Assistants
  - Cultural Liaison
  - Interpreter
By request District Administrators maybe added
Includes staff on LOA \ Furlough

ParaProfessionals

ParaProfessionals at that site
Includes staff on LOA \ Furlough

Administrators

Principal, Assistant Principal, and Dean of Students at that site

Office

Principal, Assistant Principal, Dean of Student, and Secretaries at that site

Certified-Office

Members of Office and Certified

DW_AllStaff

All Staff
Allowed senders is restricted to prevent flooding of inbox with replies
- Coordinate with Communications if need to send out District Wide communication
- Limited to District Administration (Directors, Department Managers, etc)
Includes staff on LOA \ Furlough

Certified

Following Roles:
- Administrators
  - Principal
  - Asst. Principal
  - Dean
- Licensed Staff
  - Social Worker
  - Speech-Language Path
  - Occupational Therapist
  - Physical Therapist
  - Nurse
  - Counselor

By request District Administrators maybe added
Includes staff on LOA \ Furlough

NonCertified

Any position not covered in Certified above:
- Consisting of but not limited to:
  - Food Service
  - Secretaries
  - Paraprofessionals
  - Custodians
  - Health Assistants
  - Cultural Liaison
  - Interpreter
By request District Administrators maybe added
Includes staff on LOA \ Furlough

ParaProfessionals

ParaProfessionals
Includes staff on LOA \ Furlough

Administrators

Principal, Assistant Principal, and Dean of Students

Office

Principal, Assistant Principal, Dean of Student, and Secretaries

Department / Building Managed Groups

Info

Following list is accurate as of 10 Feb 2021 . Membership changes to following groups should be directed to respective party.

Reference Outlook Contact Groups/Distribution Lists on how to request or manage a group.

Pearson

Name	Managed By	Notes
PR_SpEd_Supervisor	Special Services Secretary

Eagle Creek

Name	Managed By	Notes
EC_SpEd_Supervisor	Special Services Secretary

Jackson

Name	Managed By	Notes
JC_SpEd_Supervisor	Special Services Secretary

Red Oak

Name	Managed By	Notes
RO_SpEd_Supervisor	Special Services Secretary

Sun Path

Name	Managed By	Notes
SP_SpEd_Supervisor	Special Services Secretary

Sweeney

Name	Managed By	Notes
SW_SpEd_Supervisor	Special Services Secretary

East

Name	Managed By	Notes
East_SpEd_Supervisor	Special Services Secretary

West

Name	Managed By	Notes
West_SpEd_Supervisor	Special Services Secretary
West_MAP	West Office
West_MCA	West Office
West_NAEP	West Office
West_Adventure	West Office
West_Triumph	West Office
West_Valor	West Office
West_Endeavor	West Office
West_Drive	West Office
West_Tenacity	West Office

High

Name	Managed By	Notes
HS_SpEd_Supervisor	Special Services Secretary
SHSArtsComm	Communications
SHSBusiness	Communications
SHSEngineering	Communications
SHSFreshman	Communications
SHSHealthScience	Communications
SHSHumanServices	Communications
SHSSciTech	Communications
HS_SPED_Teachers	High School Office
HS_Student_Support	High School Office
HS_1st_Block_Prep	High School Office
HS_1st_Floor_Hub	High School Office
HS_2nd_Block_Prep	High School Office
HS_2nd_Floor_Hub	High School Office
HS_3rd_Block_Prep	High School Office
HS_4th_Block_Prep	High School Office
HS_Academy_Lead_Arts	High School Office
HS_Academy_Lead_Business	High School Office
HS_Academy_Lead_Engineering	High School Office
HS_Academy_Lead_Freshman	High School Office
HS_Academy_Lead_Health	High School Office
HS_Academy_Lead_Human	High School Office
HS_Academy_Lead_Science	High School Office
HS_ARC	High School Office
HS_Arts_Communication	High School Office
HS_Business_Entrepreneurship	High School Office
HS_Certified	High School Office
HS_Culinary_Arts	High School Office
HS_Department_Chairs	High School Office
HS_Discipline	High School Office
HS_Engineering_Manufacturing	High School Office
HS_Freshman_Academy	High School Office
HS_Freshman_Alpha	High School Office
HS_Freshman_Omega	High School Office
HS_Globals	High School Office
HS_Health_Science	High School Office
HS_Human_Services	High School Office
HS_Office_Assistants	High School Office
HS_Re-Focus_Room	High School Office
HS_Resource_Room	High School Office
HS_Sabers_Video_Production	High School Office
HS_Science_Technology	High School Office
HS_SPED_Certified_IHD	High School Office
HS_SPED_Certified_Online	High School Office
HS_SPED_Paras_IHD	High School Office
HS_SPED_Paras_Online	High School Office

Tokata

Name	Managed By	Notes
TLC_SpEd_Supervisor	Special Services Secretary

District Office

Name	Managed By	Notes

District Wide

Name	Managed By	Notes
HealthSafety	Buildings and Grounds

FAQ

Why is it so difficult to get added/removed from common group?
- Common group membership logic was agreed upon by district and building leadership to remove confusion of who is on these groups.