General

The District creates many accounts for staff and student usage in various systems.

The District makes a large attempt to sync passwords between accounts to limit number of passwords staff/students need to remember. See Account Reference Tab for listing.

Creation\Disable\Deletion

• Creation
  • Student accounts typically created within 24 hours of start of enrollment
    • Many solutions used only sync once a day and cannot create account until student has active enrollment
  • Staff accounts typically created morning of start date
• Disable
  • Student accounts typically are disabled 45 days after ending of an active enrollment
    • Variance over summer if student has enrollment for next school year account remains active
    • During time students are able to pull content from Google Drive and Gmail as needed. 
      • Best practice is to use Google Takeout
    • Request for temporary 24 hour access can be requested via Helpdesk
      • *Note* once student has been gone for 1 yr account maybe deleted and data will be unrecoverable.
  • Staff accounts are typically disabled within 24 hours of last day.
• Deletion
  • The district is moving to deleting account after one (1yr) after staff/student have left.

Account Reference

Cheat sheet page for various software and applications used in the district, and which login credentials are expected for each site or application.

Terms

District username is generally your first initial followed by last name.  Middle initial may be used as a tiebreaker if that username already exists.  

User created means whatever password you created for that account.