Google Meet for Teachers

Written by Eric Hills

Last published at: November 22nd, 2021

What is Google Meet?

Google Meet, formerly called Hangouts, is a communication tool that staff can use to video conference and share their screen while working remotely. This tool is available to students and staff but only staff can initiate a meeting.

Why use Google Meet?

Google Meet is a fantastic collaboration tool because it allows you to connect with people across distances. You can screen share so that other staff members can see your screen or slides. You can use it for Distance Learning with students. You can also use this tool to communicate with industry experts and guest speakers with very little technical knowledge or setup. You can even use it to present your screen and view the Google Meet call at the same time!

Create a Google Meet

Decision Tree

Who do you want to Google Meet with?

  • Staff or Parents
  • Students
  • Add Button
Meet with other staff members. One effective way to invite teachers to a Google Meet is through Outlook. You will need to be updated to the latest version of Outlook available in Self Service. You can add your Google Meet invites and link to join in a calendar invite. You will have to authorize Outlook to access your Google account one time and then you can add video calls to any calendar invite. Watch the animation below or click here for a more detailed walkthrough.


Meet with students by creating a nickname (or custom link) for Google Meetings. You can create this reusable link simply by typing g.co/meet/______________. You can put any text you want in the blank such as /teacherhour2. You can then email this link to students or paste it into Canvas/Seesaw. You can also go to meet.google.com, click on Join or start a meeting, and then create a nickname for your meeting such as Teacher Hour 2 (yes, you can use spaces). Copy and paste that link or give out the nickname via email or Canvas/Seesaw. Students can type this nickname into Google Meet (app or web version).  Also keep in mind nicknames are shared across the district so something too simple might conflict with another teacher's meeting in a different building. It's best to use a short nickname which identifies you uniquely.

Can you invite students to a Google Meet using Google Calendar? Yes! Be sure you are using your Google Calendar in Chrome and not Outlook. Here are directions. For middle school students, this adds a Meet link right in their Google Meet app. When you create the appointment, be sure to turn off "quick access" so students cannot be on the Google Meet without you present.

Join a Google Meet

If you had an invite sent to you calendar, click on the invite and then the meet.google.com/... link. It will open in Chrome and allow you to join the Meet.

When invited through a nickname or custom link, you can enter that here to join a call.

3. Allow mic and camera. The first time you use Google Meet, you will be prompted to give camera and microphone access. Click Allow.

4. Join the meeting. If your webcam is on, a green light will light up on your MacBook. You will then be prompted to join the Meet. 

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Host a Google Meet

Allow mic and camera. The first time you use Google Meet on your device, you will be prompted to give camera and microphone access. Click Allow.

Start the meeting. If your webcam is on, a green light will light up on your MacBook. You will then be prompted to start your meeting. The weblink can be copied and email to anyone and they can join without the use of a Google account. People can also use the dial-in and pin # in order to join an audio call using a phone.

During the meeting. Once your meeting has started, you can still access the link or dial-in number but click the "Meeting details" button. The center buttons allow you to mute your microphone, end the call, or turn off your webcam. If you want to share your screen with the person you are conferencing with, click Present now and choose the window on your computer you want to display. Along the top is an icon to show you the number of people on your conference all and then a chat window that you can open to send links or write text. 

End the meeting. To end your call, click the red phone button. If you are in a call with students, make sure you are the last person to leave your Meet or students can remain on the call indefinitely. You can also "end the call for everyone" if you are the host or teacher of the meeting.


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Securing access to a meeting room

To ensure a meeting room or space is inaccessible after a teacher ends the session, start by using a nicknamed room.

The only way to create this is to go to https://meet.google.com/, choose the Join or Start a Meeting option, and give the room a nickname.

But what if you want to schedule that room for some time in the future?  

You can’t really do that, since you create the nickname at the same time you create the room.  But, you can choose a nickname that nobody else within the shakopeeschools.org system would use.  So, avoid something too generic. And go ahead and communicate that ahead of time. Students cannot create meeting rooms, so there is not an issue of a student creating a nicknamed meeting before you can.

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Controlling chat within a Meet

There’s no way to turn this off.  There is no anonymous chat, though.  This is really the digital equivalent of classroom management and setting expectations for appropriate use.  As a district, we are also somewhat in conflict on this point as there are segments of staff and use cases where chat is a desired feature, and other situations where it is seen as undesirable.  Unfortunately, it is not a setting that Google currently allows the meeting organizer to toggle as available or not.

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Pro Tip

Mute your microphone when you are not talking. This will allow others to speak more easily and clearly.


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